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Progress Grove

How behavior tracking works Four taps in the moment. A report when the team needs one.

A timer in your pocket and a spreadsheet the school already owns. Nothing sits in between.

  1. 1 · Observe
  2. 2 · Context
  3. 3 · Review
  4. 4 · Export
  5. 5 · Report
Step 1

Tap during the moment

Start event when a student needs support, Escalating and Starting to calm as things change, Regulated at the end. The student is a number and a badge, never a name.

Student 7 · 03:12 runningStart eventEscalatingStarting to calmRegulated
Step 2

Add details after

Tap what happened before, what the student did and what helped, then speak or type a short note. Dictation is transcribed on the device, and the audio never leaves it. A timer left running is flagged so it can't skew the averages.

Before
  • Transition (selected)
  • New task
  • Peer conflict
What helped
  • Quiet corner (selected)
  • First/then card
  • Movement break
Note

Joined the warm-up after five minutes in the quiet corner.

Transcribed on this device · audio never leaves it
Step 3

Review patterns and interventions

Four taps produce the timing a paper note can't: how long, how much of it escalating, and whether calming is getting faster week to week.

Share of each episode spent escalating
Week 162%
Week 255%
Week 344%
Week 438%
Intervention: quiet corner, from week 2
Step 4

Export to the school folder

The teacher taps Export and saves the file to the school's Google Drive folder. That is the only way data leaves the device. Nothing syncs on its own.

Export 14 sessions
Save toSchool Drive › Progress Grove › Exports
ProgressGrove-2026-10-06.csvExport
Step 5

The spreadsheet does the rest

The school installs the Progress Grove Sheet in its own Google Workspace. It imports every hour, removes Roster names it finds in notes, holds back questionable sessions and builds MTSS overviews, meeting reports and family-report drafts. Reports that name a student are saved to a restricted folder.

See the architecture
Progress Grove reports · restricted
  • MTSS overviewSheet tab · school IDs, suggested tiersUpdated 11:00
  • MTSS reportGoogle Doc · includes the student’s nameReady
  • Family reportGoogle Doc · includes the student’s nameDraft, needs review
Closing the loop

Teachers hear back by email

Every Monday morning, the Sheet can email each teacher a fix list: the sessions held back from reports and what to fix, like a note that mentioned a student's name or a timer left running. It gives the date, time and student number, never the note text.

Grade summaries show each teacher how the students in their grade are doing: suggested tier, trend and intervention, by classroom number and badge.

To: Room 12 teacherMon 7:00 AM
Progress Grove: 2 sessions to fix

These sessions from your Progress Grove app need a quick fix before they count in school reports:

  • Oct 6, 10:42 · student #7A note included a student's name, so it was removed from the school copy. Edit the note in the app to use their number.
  • Oct 7, 13:15 · student #12The clock may have been left running. Fix the end time or confirm the length.

Fix it in the app, export again, and the corrected session replaces the old one.

Never includes the note text
To: Grade 3 teachersOct 6
Progress Grove: Grade 3 summary

Students are listed by classroom number and badge.

  • Room 12 #7Quiet cornerTier 2improving2.0 /wk
  • Room 12 #12—Tier 1steady0.5 /wk
  • Room 14 #3Check-in/check-outTier 3increasing3.5 /wk

Suggested tiers come from the last 4 weeks. The MTSS team decides.

Optional · with Gemini

Dashboards and charts from your own Sheet

If your school uses Gemini in Google Workspace, staff can ask it to chart the Weekly trends tab or build a dashboard from the MTSS overview in seconds. Those tabs use school IDs, not names, and Gemini only reads what the person asking can already open.

Gemini · Progress Grove SheetSchool Workspace

Build a dashboard for Grade 3 from Weekly trends and the MTSS overview.

Grade 3 · last 8 weeks
Students with sessions
9
across 3 rooms
Sessions this week
7
↓ 3 from last week
Minutes per session
6.2
↓ from 9.8
Average minutes per sessionLatest 6.2m
Suggested tiers
Built from tabs that use school IDs, not names.

Ask Gemini, inside your own Workspace

Staff can also ask Gemini to work from the Progress Grove Sheet: summarize a week, draft a meeting report or write follow-ups to the team. It stays inside the school's Workspace.

Drafts are starting points. Staff review and edit before anything is shared.

Gemini · Progress Grove SheetSchool Workspace

Draft follow-ups from this week's meeting report for Student 7.

  • Email to the classroom teacherTwo sessions on Tuesday need an end time before Friday's review.
  • Note to the behavior specialistTime to regulated fell from 11m to 5m since the quiet-corner plan began.
  • Family update draftSaved to the Reports folder for review.